Faculty & Clinical Affairs

Alan P. Marco, M.D., M.M.M., Associate Dean
Albert F. Painter Jr., Psy.D., Assistant Dean

Wright State University Boonshoft School of Medicine
Sponsored Graduate Medical Education Programs
Resident Manual

Item 211
Benefits, Leaves, Support
Revised January 2009

Workmen's Compensation. Except for active duty military residents, all residents are covered by the Workmen's Compensation Law of Ohio for all on-the-job injuries, and thereby, receive medical expense benefits as well as disability payments and death benefits to dependents.

When a resident is injured while on duty at a hospital other than the employer, initial emergency care will be provided by the hospital. Application for workmen's compensation should be made through the employing institution.

Professional Liability. The employing institution provides each civilian resident with professional liability coverage for the duration of training. This coverage provides legal defense and protection against awards from claims reported or filed after the completion of graduate medical education (GME).

For residents on active duty with the U.S. Air Force who are assigned to a federal hospital, liability coverage is determined by provisions of the Federal Torts Claims Act. Non-federal hospitals will provide liability insurance coverage for military residents for claims regarding alleged acts or omissions occurring while the military resident was on duty at that hospital. This coverage provides legal defense and protection against awards from claims reported or filed after the completion of GME.

Coverage is not provided for duties that are not assigned as part of the resident's training program.

Disability Leave of Absence. The employing institution governs disability leaves of absence.

Educational Leave. Residents may, at the discretion of the program director, receive educational leave to attend local, regional, or national special courses, continuing education programs, and professional meetings consistent with career goals.

For the first-year resident, the amount of time and stipend level is at the discretion of the program director. The program director must give prior approval and pay for it from departmental funds. The first-year resident may attend local, one-day educational programs within driving distance without overnight stay.

In all cases, educational leave must have prior approval of the program director and the employing institution. If a resident attends a meeting without prior approval, the resident assumes responsibility for all expenses. The money available to underwrite this cost is subject to quarterly review in relation to the employer's institutional budget. Appropriate receipts are required for reimbursement. Educational leave may not be taken as vacation time. The director of medical education will provide specific information related to this action.

Personal Leave of Absence. A leave of absence may be granted by the program director and the resident's employer under extenuating circumstances for personal reasons. Because a leave of absence may be disruptive to the residency program and the participating hospital(s), it should only be considered as an alternative of last resort. Leaves of absence are different from educational leave, sick leave, or vacation leave, in that ordinarily a resident has to make-up the time to fulfill training requirements if so determined by the program director.

To request a leave of absence, submit a written letter to the program director, with a copy to the director of medical education of the employing institution, if applicable, stating why leave is needed, how the time will be spent, and when leave will begin and end. Leaves of absence must be approved in advance by the program director and the employing institution, if applicable. In making the request, provide as much lead time as possible to minimize disruption to the program and the participating institution(s).

A leave of absence is granted when the resident would benefit from a temporary relief from duties due to personal reasons. When a leave of absence is granted, it is anticipated that the resident will return to the program and assume all normal responsibilities at its termination. Since the residency program and the participating institution(s) have a vested interest in the return and resumption of duties, the program director may elect to approve the request with specific and reasonable stipulations related to the activities in which the resident should or should not participate.

Leaves of absence may be paid or unpaid at the discretion of the employer. Fringe benefits may be continued at the discretion of the employer.

For residents in Boonshoft School of Medicine programs who are on active duty in the United States Air Force (USAF), USAF rules and regulations shall apply.

Sick Leave, Parental Leave and Absences. The employing institution governs sick leave, parental leave and absences.

Temporary Military Duty. If a resident is a member of a military reserve unit and must report for temporary military duty, defined as the usual two-week training program for reservists, she will receive the difference between her predetermined weekly salary and any compensation received for military duty, for each week of that two week period.

Vacation. The employing institution governs vacation.

Notification of effects of leave on board eligibility. Any leave (time away from the program) above and beyond approved vacation must be considered by the program director in determining whether the resident has satisfactorily completed the training program in accordance with the appropriate specialty requirements and what effect extension of training will have on an individual's eligibility to sit for the specific specialty board exam.

Housing. The resident is responsible for securing personal living quarters. On-call quarters, if required by the program, is provided by the hospital to which the resident is assigned. Furnishings, complete linen supplies, and maid service are provided. When on duty, residents sleep in the assigned on-call rooms.

Lockers and Mail Boxes. Residents will be provided locker space and mail boxes at each of the hospitals participating in the training program. These will be provided at no cost.

Meals. Residents are not provided with meals. Individual hospital policy will govern on-duty days.

Parking. Residents will be assigned designated parking areas at each of the hospitals. When a resident must return to a hospital to complete medical records, parking should be without charge.

Prescription Drugs. The health insurance benefits policy of the employing institution governs the provision of prescription drugs.

Uniforms. A total of four uniforms as prescribed by the hospitals will be issued at no charge to each resident. Uniforms should always be worn when on duty. The hospital to which the resident is assigned will provide uniform laundry at no charge.

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