Activity Timeline
Activity coordinators must complete and submit an application packet during the Continuing Medical Education process and use the following recommended marketing products to increase visibility and attendance for their CME programs. Materials to promote CME must fit within the program’s identity standards, and examples and templates are available for each item. This timeline has been provided to help clarify submission dates. We recommend that you begin planning your CME activity a year in advance.
You may download a CME Activity Checklist 
to assist in tracking the activities outlined below. For help completing these forms and preparing promotional items, contact CME Program Administrator, Karen Bertke, at (937) 775-3435 or karen.bertke@wright.edu.
Available E-forms:
Conflict of Interest (for planning committee members and speakers)
Exhbitor (for vendors and exhibitors buying space at the event)
Minimum Software Requirements:
Some required forms require Microsoft Office Word version 97-2003 or higher
Some optional forms must have 
Microsoft Office version Word 2007 or higher
Financial forms require 
Microsoft Office Excel version 97-2003 or higher
You may download all forms as a ZIP package or download individual forms from the links below.
Do not staple documents together.
CME Planning Timeline — Prior to CME Committee Review |
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Submission
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Forms |
Relevant
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Immediately |
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Contact CME Program for help getting started |
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12 weeks prior |
Application |
Objective Guidenlines |
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Needs Assessment Documentation/ |
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Promotional Materials Draft |
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Evaluation form |
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Financial Statement |
Finance Guidelines |
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Conflict of Interest (COI) Disclosure |
Planning Committee Responsibilities |
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CVs or Resume for all non-WSUBSOM Faculty |
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Application Fee |
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12 weeks prior |
Distribute "Save the Date" card |
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8-12 weeks prior |
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CME Committee Review |
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Once the CME Committee has completed review of your activity, proceed as shown in the following table.
CME Planning Timeline — Following CME Committee ReviewOnce the CME Committee has completed review of your activity, proceed as shown in the following table. |
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Submission
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Forms |
Relevant
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6-8 weeks prior |
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6-8 weeks prior |
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Distribute approved brochure |
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4 weeks prior |
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Distribute information electronically |
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2 weeks prior |
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Obtain disclosures: |
Conflict of Interest Policy |
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1 week prior |
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Prepare Program Flyers |
Marketing Information |
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2 weeks after |
Post Activity |
Turn in Disclosure documentation
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Conflict of Interest Policy |
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CVs or Resume for all non-WSUBSOM Faculty Speakers |
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Materials distributed to the audience |
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Complete Evaluation Summary |
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Report Attendance |
When possible send electronic registration list. |
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Distribute Certificates |
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Turn in final Financial Statement |
Finance Guidelines |
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Turn in registration fees in applicable |
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Ever wonder what the Wright State University Boonshoft School of Medicine CME program responsibilities are? Visit the ACCME or our provider responsibility page.
